Members

Members are the people and groups who have access to a Space. Adding someone gives them access to what’s in it, so membership is the main access-control decision a Space admin makes — and only a Space admin can add, remove, or change a member’s role.

Adding members

Adding a person

1. Open the Space’s Members section.
2. Click to add a member and search by name or email.
3. Select the person and choose their role — Admin, Editor, or Viewer.

Adding a user group

Add a whole user group at once, rather than inviting each person individually — useful when an entire department should get the same access. See User groups.

Changing a member’s role

Change a member’s role from the Members list at any time. The change takes effect immediately.

Removing a member

Removing a member revokes their access to the Space immediately, including any published assistants and knowledge inside it.

Changing several members at once

Select several people in the Members list and change their role, or remove them, in one step — useful when a project ends or a department reorganises, rather than repeating the same action down the list. The Users page in Administration works the same way for the organization as a whole.

Note

Removing someone doesn’t erase what they’ve already seen — once shared, you can’t control what a former member remembers or has copied elsewhere.

What a new member gains access to

Before adding someone, review what’s already in the Space: files uploaded to knowledge, and the instructions and attachments of every assistant in it. If Insights is enabled on any assistant there, that includes the full history of everyone’s conversations with it too. Only invite people who have a legitimate need for all of that.

Public Spaces and members

In a public Space, every user in your organization can see and use its published assistants regardless of membership. Membership in a public Space is still what determines who can edit it — see Sharing and access in Spaces.