Sharing artefacts

Sharing an artefact gives people in your organization read-only access to it — named people, whole user groups, or both. It’s a live link rather than a published snapshot: as you keep editing, they see your latest version.

Sharing an artefact

Open the artefact and choose to share it. In Share this artefact, search for people or groups in your organization and select the ones you want to give access to. Everyone who gains access gets a notification and finds the artefact under Shared with you.

Sharing with a user group

Share with a user group and everyone in it gets the same read-only access as a person you share with directly. Access follows the group: someone who joins it later can open the artefact without you sharing it again, and someone who leaves it loses access, unless you have also shared with them directly. The group appears in the list of who has access, with its member count.

What the recipient sees

The recipient sees the artefact in read-only mode, and always sees your latest version as you continue editing — it isn’t a fixed copy taken at the moment you shared it.

Changing who has access

Only the artefact’s owner can change who has access to it. Anyone else who opens the sharing dialog sees People with access, but can’t change it. As the owner, add or remove people and groups at any time. Removing someone revokes their access immediately.

A person who can also reach the artefact through a shared group keeps access through that group, so you can’t remove them on their own. Remove the group first.