Sharing assistants

There are three ways to get an assistant to someone else. Publish it so everyone in the Space can use it, send a link that lets them import their own copy, or add them as a collaborator on that one assistant.

Publishing to a Space

Publishing makes an assistant available to every member of its Space, including viewers, at once. Everyone shares the same assistant — update its instructions or knowledge, and the change takes effect for all of them immediately. See Publishing and approval for how the request and approval flow works.

Sharing a copy by link

If you want to give a colleague a completely independent copy of your assistant — for example, so they can use it in another Space or build on it themselves — use a sharing link. Open the assistant’s settings, copy the share link, and send it. The recipient opens it in a browser, selects Import assistant, and chooses which Space it should land in.

What a copy includes

Only the assistant’s name, description and instructions.

What stays behind

No data or knowledge from the original assistant’s library. For security reasons, none of it is copied — the recipient connects their own relevant knowledge to the new copy.

Adding a collaborator

As a Space admin, you can grant a specific Space member direct editing access to a single assistant, without giving them broader access to the rest of the Space. The collaborator can edit the assistant’s configuration, instructions, and connected knowledge, but gains no other access to the Space.

Removing access

Remove a collaborator from the assistant’s settings at any time; their editing access ends immediately. Unpublishing an assistant removes it from view for everyone who isn’t its owner or a collaborator.

Limits your organization may set

Your organization can disable sharing via public links altogether. If you can’t find the option, check with your administrator.