What it means to be a Space admin
As a Space admin in Intric, you have full control over a workspace where you and your team can collaborate using AI. This role comes with significant permissions to manage content and access, but also carries important responsibilities for protecting sensitive information.
What you can do as a Space admin
Section titled “What you can do as a Space admin”Access and user management
Section titled “Access and user management”- Invite and remove users from your Space
- Assign user roles to control member permissions (Admin, Editor, or Viewer)
- View all members and their current permissions
Settings and configuration
Section titled “Settings and configuration”- Enable or disable Insights for assistants, which saves user interactions and allows Space editors and admins to access the full history of user questions (beyond what is logged by default)
- Configure message retention policies for individual assistants to control how long messages are stored before being auto-deleted
- Manage integration knowledge sources connected to the Space’s knowledge base
- Manage files and documents uploaded to the Space
- Configure Space settings including name, description, and preferences
Key responsibilities and risks
Section titled “Key responsibilities and risks”Think carefully before inviting users
Section titled “Think carefully before inviting users”When you invite someone to a Space, they gain access to:
- Files and documents uploaded to Knowledge
- The assistant’s prompt and any attachments
- Insights data (if enabled), which includes the full history of all users’ questions and conversations with assistants
Before inviting: Review existing content and ensure it’s appropriate for the new member to access. Only invite users with a legitimate need.
Sensitive data considerations
Section titled “Sensitive data considerations”Be mindful of what gets shared in your Space:
- Personal identifiable information (PII)
- Confidential business data or trade secrets
- Security credentials or access tokens
- Regulatory-protected information (GDPR, etc.)
Remember: Once shared, you cannot control what users do with information outside the platform. Removing a user doesn’t erase their memory of what they’ve seen.
Settings that impact privacy
Section titled “Settings that impact privacy”- Insights: When enabled, user interactions with assistants are saved and made visible to Space editors and admins. This both collects additional data beyond standard logging and shares individual user activity with other members. Note: Only Space admins can toggle this setting on or off.
- Message retention: Configure per-assistant how long messages are stored before automatic deletion. Shorter retention reduces risk but may impact collaboration and reference needs. This setting applies to messages only, not files or other data.
Best practices
Section titled “Best practices”- Implement least privilege: Only invite users who need access, and assign the minimum role required
- Review settings regularly: Check that message retention and Insights settings align with your needs
- Regular access reviews: Periodically update your member list
- Set clear guidelines: Communicate what can and cannot be shared
- Coordinate with IT: Ensure compliance with organizational policies