When a DPIA is required
Introduction
Section titled “Introduction”🎯 Learning goals
- Understand what a DPIA is and why it exists
- Know which circumstances are likely to trigger the requirement
- Know who to contact when you’re unsure
What is a DPIA?
Section titled “What is a DPIA?”A Data Protection Impact Assessment (DPIA) is a process where your organization documents the risks involved in processing personal data and how those risks are managed. It’s a formal step that ensures your organization has thought through the privacy implications before starting a new type of processing — particularly when it involves higher risk.
When is one required?
Section titled “When is one required?”A DPIA is likely needed when:
- AI is involved in decisions that affect people’s access to services or benefits
- Sensitive data such as health records is being processed regularly
- AI is being introduced into a process for the first time — especially where large amounts of personal data are involved
For many everyday uses of an assistant — drafting letters, summarizing notes, researching topics — no DPIA is needed. What matters is recognizing when the threshold is crossed.
If you’re unsure whether a DPIA is needed for something you’re doing — ask your DPO or administrator before you proceed. Don’t start a new use case involving sensitive data and assume someone else has already handled it.
Who leads the process?
Section titled “Who leads the process?”Your organization leads the DPIA — typically through the data protection officer. It’s not something you do on your own, and it’s not Intric’s responsibility. Your job is to flag potential new use cases involving sensitive data before you start, so the right people can assess whether a DPIA is needed.
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