The AI Council

Overview

The AI Council is the group that owns your AI initiative—both strategically and operationally. It’s the hub around which the practical AI work revolves, and it forms the backbone of Track 1 in Phase 2: Adoption.

Its responsibilities: setting boundaries for AI use, making decisions on approved tools and platforms, driving AI policy and impact assessments, and ensuring the AI Lab has the conditions it needs to deliver.

Who should be in the AI Council?

The ideal AI Council brings together three perspectives:

Function	Why they belong
Business development	Understands what the organization needs and where AI drives value
IT / Digitalization	Knows what the technology allows and owns system dependencies
Information security	Determines what security requires and ensures compliant use

Not all organizations have all three from day one—and that’s fine. What matters is that someone owns the question, that AI work doesn’t sit entirely within IT, and that information security is involved as early as possible.

What the AI Council does

The council’s work falls into three areas:

Governance and platform ownership

• Define who owns what in the platform: assistants, spaces, knowledge bases
• Approve security classifications and data handling practices
• Establish quality assurance processes for published assistants

AI policy and compliance

• Drive the work on internal AI usage policies
• Lead or coordinate impact assessments (DPIA) where required
• Plan the path toward working with more sensitive data sources

Enabling the AI Lab

• Ensure AI Ambassadors have the time, access, and mandate they need
• Connect the lab to relevant department heads and process owners
• Report results and progress upward to leadership and the contract owner

The meeting rhythm

Track 1 runs as a regular check-in between your admin group and Intric’s Adoption Specialist. Sessions are typically:

• Option A: 1 hour every two weeks
• Option B: 30 minutes every week

The right cadence depends on your organization’s pace and the complexity of what you’re working through. Your Adoption Specialist will help you agree on this at the start of Phase 2.

How the AI Council and AI Lab work together

The two tracks are separate but reinforce each other. The council sets the conditions for the lab to operate; the lab produces the outcomes that the council reports upward and builds on over time.

The AI Council gives the AI Lab mandate, access and conditions. The AI Lab returns results, learnings and next steps.

Getting started

1. Identify your initial admin group (typically 3 people)
2. Confirm representation from IT and information security
3. Agree on a meeting cadence with your Adoption Specialist
4. Document who owns what before Phase 2 begins

For a full overview of all roles involved in your implementation, see Roles and responsibilities.