Manage Enrollment in Childcare or After-School Care

Here we describe step-by-step how the process flows when a guardian applies for enrollment in childcare or after-school care, and how the responsibilities are distributed between the guardian, the IT system, the administrator, and the principal.

Step-by-step: Enrollment Process

1 Application2 Verification3 Decision4 Offer5 Response6 Dispatch7 Conclusion

Step 1 — Application initiated

The process begins with a guardian starting an application.

Events:

• The application is initiated by the guardian.
• The IT system receives the application.

Step 2 — Administrator verifies details

The application is then handled by an administrator.

Verification and handling:

• The administrator checks: Is the child registered in the municipality?
• If the child is not registered, the child is registered first. Then the application moves on to queue management.

Step 3 — Principal manages queue and makes a decision

The case moves on to the principal.

What happens at the principal:

• The principal manages the queue list and makes a decision regarding placement.

Step 4 — Administrator handles placement offer

Based on the principal’s decision, the case goes back to the administrator.

Action:

• The administrator manages and sends out a placement offer.

Step 5 — Guardian responds to the offer

The guardian receives the offer and must now act.

Accept offer?

• Yes: The administrator confirms the placement and creates a decision.
• No: The guardian can choose whether to remain in the queue or cancel the application.

(The following steps follow the “yes” track)

Step 6 — IT system sends out placement decision

When the placement is confirmed, the IT system handles the communication.

Action:

• The final placement decision is sent out via the IT system.

Step 7 — Enrollment concluded

The process reaches its final stage with the guardian.

Result:

• The guardian receives the placement decision.
• The enrollment process is thereby concluded.

1 / 7

← Previous Next →

Distribution of Responsibilities

Actor	Responsibilities and Activities
Guardian	Initiates application Accepts or declines offer Receives decision and enrollment concludes
IT System	Receives application and sends final placement decision
Administrator	Checks if the child is registered in the municipality Manages queue and sends placement offer
Principal	Manages queue list and makes placement decision