How to structure your spaces

Since organizations’ processes, team structures and ways of working vary, there’s no universal solution for how Spaces should be organized. A well-thought-out structure can, however, create clarity, facilitate collaboration and make it easier to find the right information. Below are three established strategies that can be used separately or combined depending on the organization’s needs.

Team- and Department-based structure

• Each Space corresponds to a specific department (e.g., Social Services Department)
• Team members within each department get relevant roles depending on their tasks.
• Suitable for defined work groups and workflows.

Project- or Initiative-based structure

• Each Space corresponds to a specific project or initiative.
• Team members from different departments can collaborate within a project without having access to the entire organization’s data.
• Suitable for time-limited projects or cross-functional collaborations.

Function-based structure

• Spaces are created based on specific functional needs (e.g., access to shared knowledge base, overarching policies).
• Suitable where multiple work groups need access to the same knowledge source and tools but have different roles.