What it means to be a Space owner
As a Space owner in Intric, you have full control over a workspace where you and your team can collaborate using AI. This role comes with significant permissions to manage content and access, but also carries important responsibilities for protecting sensitive information.
What you can do as a Space owner
Access and user management
- Invite and remove users from your Space
- Assign user roles to control member permissions
- Access all conversations within the Space, regardless of who created them
- View all members and their current permissions
Settings and configuration
- Configure data retention policies to control how long conversations and data are stored
- Enable or disable Insights for assistants, which saves and displays user interactions to other Space owners and admins (beyond what is logged by default)
- Manage files and documents uploaded to the Space
- Configure Space settings including name, description, and preferences
- Manage integrations and connected tools
Key responsibilities and risks
Think carefully before inviting users
When you invite someone to a Space, they gain access to:
- Files and documents uploaded to Knowledge
- The assistant’s prompt and any attachments
- Insights data (if enabled), which includes other users’ conversations with assistants
Before inviting: Review existing content and ensure it’s appropriate for the new member to access. Only invite users with a legitimate need.
Sensitive data considerations
Be mindful of what gets shared in your Space:
- Personal identifiable information (PII)
- Confidential business data or trade secrets
- Security credentials or access tokens
- Regulatory-protected information (GDPR, etc.)
Remember: Once shared, you cannot control what users do with information outside the platform. Removing a user doesn’t erase their memory of what they’ve seen.
Settings that impact privacy
- Insights: When enabled, user interactions with assistants are saved and made visible to other Space owners and admins. This both collects additional data beyond standard logging and shares individual user activity with other members.
- Data retention: Configure how long conversations and data are stored. Shorter retention reduces risk but may impact collaboration and reference needs.
Best practices
- Implement least privilege: Only invite users who need access
- Review settings regularly: Check that data retention and Insights settings align with your needs
- Regular access reviews: Periodically update your member list
- Set clear guidelines: Communicate what can and cannot be shared
- Coordinate with IT: Ensure compliance with organizational policies
Getting help
If you’re unsure about your responsibilities or whether certain content is appropriate to share, contact your organization’s IT security team or Intric support.